4. The quality of coordination is the crucial factor in the survival of an organisation. 3. 4. Large number of employees work in big business organisation. At this stage, it is also important for us to discuss what external coordination is. If these are not available then co-ordination cannot be established in the activities of the enterprise. It is the responsibility of every manager in the organization. In an organization, all the departments must operate in an integrated manner so that the organizational goals are duly achieved. He will give them directions, guidelines and instructions for doing a job assigned to them. The conflict of goals arises because everybody perceives the organizational goals differently and tries to achieve them in his own way. When an individual is working, there is no need for coordination. Coordination is the function of management which ensures that different departments and groups work in sync. Likewise the coordinator of an enterprise also directs the activities of the group in such a manner that it brings harmonious and unified actions to achieve common purpose. 4. Mooney considers co-ordination as the very essence of organisation. The presence of coordination becomes part of their job experience and hence can form a very useful part of their training”. But, now a days, the enterprise is divided into the following departments – purchase, production, sales, finance, account, personnel, research and development, public relations and the like. When the activities are properly integrated, there will be lest delays which will bring efficiency in the business organization. Features 6. According to Mary Parker Follett, “the First test of a business administration should be whether you have a business with all its parts so co-ordinated, so moving together in their closely knit and adjusting activities, so linking, inter-locking, interrelating, that they make a working unit that is not a congenic of separate pieces, but a functional whole or integrated unit.”. It is the responsibility of every manager in the organization. Common objectives are achieved without much wastage of time, efforts and money with the help of co-ordination. Thus, Terry and Theo Haimann are not in favour of regarding coordination as a separate function of management. On BusinessDirectonary.com, integration is described as the process of attaining close and seamless coordination between several departments or groups. Ralph C. Davis looks upon coordination primarily as a vital phase of controlling. When various functions are properly planned and various policies are integrated then co-ordination will be easily achieved. If an order for the supply of a particular variety of the goods has been booked and the raw materials to produce them are not available, there will be trouble. If the sales manager procures a huge order to be executed within a specified period of time without reference to the production manager or the buyer, it may turn out that the goods cannot be produced in quantities ordered within the specified time. 5. So direction of employees will also lead to co-ordination. Coordination is a continuing process, something which must go on all the time. 8. Co-ordination is necessary for the following reasons: 1. Such organisation does not create any problem and almost dispute free. He must lead them by goals which they accept as justifiable, worthy, and fair to all concerned. Conflicts resolved by compromise (i.e., each side giving up a little) only postpones settlement of the dispute. Need 4. It also brings harmony in carrying out the different tasks and activities to achieve the organization’s objectives efficiently. Coordination is “the process of linking the activities of various departments of the organisation.”. Therefore, the organization experiences an increase in productivity, easier integration of micro and macro level organizational dynamics, a better connection of roles among intra-organizational and inter-organizational groups as well as building trust among competing groups, and defi… Coordination – Importance: Views of Henry Fayol, James D. Mooney, Ralph C. Davis, Coordination – Principles of Coordination according to Mary Parker Follet, – Techniques: Clearly Defined Goals, Cooperation, Harmonized Policies and Practices, Sound Organizational Structure, Managerial Hierarchy and a Few Others, – Coordination and Managerial Function: Planning, Organizing, Directing, Staffing and Control, Problems Encountered in Achieving Co-Ordination: Conflict of Objectives, The Growing Size, Undefined Authority, Empire Building Tendencies and a Few Others, – Advantages: Higher Efficiency and Economy, Good Human Relations, Unity of Direction, Quintessence of Management and Organisational Effectiveness. In the absence of co-ordination there will be chaos and mismanagement. Organization management enables the optimum use of resources through meticulous planning and control at the workplace. Ordway Tead, “Co-ordination is the effort to assure a smooth interplay of the function and forces of all the different component parts of an organisation to the end that its purposes will be realised with minimum of friction and a maximum of collaboration effectiveness.” The purpose of co-ordination is to synchronise the functions of various departments for achieving organisational goals with minimum efforts. It also brings harmony in carrying out the different tasks and activities to achieve the organization’s objectives efficiently. Following steps are advocated for overcoming the constraints in co-ordination: i. 5. When a manager groups and assigns various activities to subordinates, the thought of coordination will be upper most in his mind, the related activities are placed together to avoid delays and confusion. Uncertainty of future is the greatest challenge to effective co-ordination. Attaining Coordination 17. ii. How to use coordination in a sentence. Co­ordination promotes efficiency, unity of command, team spirit, subordinates, individual interests of general interests of the enterprise, boost to good relations and enhancement of employee morale. Direct personal communications bring about agreement on methods, actions and ultimate achievement. Problems 18. Co-ordination becomes difficult to achieve. It is an effort to ensure the objections of the business with minimum friction and maximum co-ordination among various segments of the business. Coordination is the force that binds all the other functions of management. For instance, while sales department is concerned with consumer satisfaction, production department may be concerned with adhering to production schedules. The co-ordination work of the manager will also become easy. v. Management should provide opportunities for employees across the levels to attend training in the areas of leadership, team building coordination, etc. If production manager is to plan for his development then it will be better to consult purchase manager, personnel manager, finance manager, sales manager also. Coordination is the essence of management or manager ship, for the achievement of harmony of individual effort towards the accomplish­ment of group goals is the purpose of management. Establishment of an effective communication system. Everything you need to know about coordination. It is a process which can be achieved through managerial functions. For example, when A works with B and B in turn works with C and D, each of the four finds himself influenced by the others, influenced by all the persons in the total situation. Therefore, coordination is necessary to bring unity of action in the organization. How to Improve Coordination in a Business Organization is a common question asked by organizations small and large. (e) To avoid interruptions in operations due to reasons such as delay in the supply of materials, tools or vague directions or omissions or wrong allocation of duties etc. In fact the undertaking of various functions is itself co-ordination. The executives are of such a quality or are given such a training that they are able to co-operate and co-ordinate their efforts. Without co-ordination, working cannot be harmonised. Hence it involves orderly arrangement of group effort. This may lead to confusion and chaos in the organization. Disclaimer Copyright, Share Your Knowledge [CDATA[ Coordination is the function of management which ensures that different departments and groups work in sync. Coordination is the common thread that runs through all activities such as – purchase, production, sales, and finance to ensure continuity in the working of the organisation. To the extent deviations from the standard are addressed and the performance is aligned to the target, there is co-ordination. In sociology ‘organization’ is understood as planned, coordinated and purposeful action of human beings in order to construct or compile a common tangible or intangible product or service. 10. At each level superior coordinate the activities and efforts of subordinates by means of authority. In the case of individual efforts, since the performance of the individual does not affect the functioning of others, the need for coordination does not arise. It therefore becomes essential to co-ordinate, that differences in efforts, approaches or interests are reconciled and individual goals and actions are harmonized so that they may bring about common objectives. It is essential that there be complete coordination, so that unity of action on the part of all is achieved. By joining different units and sections into one, co-ordination ensures stability and development of an organisation and make executive to see organisation as a whole. Co-ordination is an essential part of organisation. Variation in Managerial Functions – Managerial functions are not static and constant. Coordination may be defined as the process of managing dependencies between activities (Malone & Crowston, 1994). The method of achieving coordination is largely horizontal, alth­ough vertical coordination in a large organisation cannot be ignored. The views of some of them are given here in order to know its exact nature. The main purposes which are sought to be realized through coordination are as follows: This can be done by the coordination only. The manager brings about this process as he performs the basic managerial functions of planning, organising, staffing, directing and controlling. The informal relations speed up the activity of the cooperation. (ii) While performing organising function, there is a need to have co-ordination between authority, responsibility and accountability at different levels. When all the functions are carried out properly then co-ordination will come by itself. Management is nothing more than co-ordination of all activities efforts and forces that affect the organisation from within and without. Watch lectures, practise questions and take tests on the go. The subordinates must get proper information at the right time for enabling them to co-ordinate their work. So the importance of co-ordination has subsequently increased. 4. This means human relations, and good human relations “pay off” through cooperative coordination. All factors in a situation are reciprocally related and should be coordinated. (e) Retention of Managerial and Other Personnel: It has been pointed out that sound coordination has a significant effect on the development and retention of good personnel in business. 2. Co-ordination brings unity of action and integrates different activities. To the extent rules, regulations, policies, procedures and programmes are clearly laid, there would be consistency in action. The exercise of each managerial function involves co- ordination. Henry Fayol, “To co-ordinate is to harmonise all the activities of a person in order to facilitate its working and its success.” Co-ordination is necessary to enable Coordination is not easy to attain. Revise With the concepts to understand better. Therefore direct contact must begin in the very early stages of the process. Objectives 5. (d) To avoid inconsistencies in priorities, objectives and policies which may adversely affect the realisation of overall objectives of the company. It has been observed that the total accomplishment of ten employees of a department whose efforts are properly coordinated will be far greater than the mathematical sum of their individual accomplishment. The objective of coordination is to facilitate accomplishment of overall objectives. The quality of co­ordination is the crucial factor in the survival of an organisation. 3. Therefore, there is unity of action among the employees, groups, and departments. (g) To ensure proper synchronisation of the activities of the enterprise, i.e., the actions of different departments are properly scheduled or timed, so that the various operations and processes are completed in a planned way. It traverses the entire process of managing. The manager brings about this process as he performs the basic managerial functions of planning, organising, staffing, directing and controlling. Lack of cooperation on account of jealousy. The manager is required to control the work of everyone in the organisation so that all efforts are directed towards main goals. Organization management refers to the art of getting people together on a common platform to make them work towards a common predefined goal. Although for the success of any organisation co-ordination must exist between different departments, groups and activities. Communication brings about good understanding. 8. Organizations have several departments working in tandem to achieve their objectives. Techniques 14. Through coordination, it is possible to bring about economy and efficiency in the organization. The word is derived from the Greek word organon, which means tool or instrument, musical instrument, and organ This is helpful in effective coordination because every aspect regarding organisation clear to each and every employee. There should be a proper system for reporting. Co­ordination is the process which ensures smooth interplay of the functions of management. Static project interfaces should be kept clearly defined through the life of the project. Definition of Coordination Co-ordination is the unification, integration, synchronization of the efforts of group members so as to provide unity of action in the pursuit of common goals. In short, it is the essence of management. organisation, so as to make best possible use of organisation’s resources. These officers iron out the barriers of smooth coordination. A clear definition of everybody’s roles, responsibilities, and the team’s chain of command is crucial in building a strong coordination and effective workflow within an organisation. Cooperation – When the individuals of the organisation help each other voluntarily, coordination become easier. There should be a proper delegation of authority and responsibility at all levels of management. To resolve conflicts by domination leaves one party the victor and the other vanquished. Uncertainties of future – The uncertainties of future pose a serious challenge to effective co-ordination. Modern organisations depend upon specia­lisation of functions and activities delegated to different participating individuals. Steps for Effective Coordination 16. Every managerial function needs co-ordination and synchronisation of various activities. Coordination is one of the main functions such as … Definitions of coordination present the … Coordination and Managerial Functions 15. 2. The management should induce the employees to take active part in meetings, committees, conferences, seminars and the like. Interface management is essentially the project manager’s job: planning, coordinating, and controlling the work of others at project interfaces. This happens because through coordination, duplication of efforts is prevented and the time and energy thus saved are better utilized in more creative tasks. An organization, or organisation (Commonwealth English; see spelling differences), is an entity – such as a company, an institution, or an association – comprising one or more people and having a particular purpose. Our experts are available 24x7. Lacking coordination, departments might work in different directions or at different timings, creating chaos. vi. Coordination also means „integrating or linking together different parts of an organization to accomplish a collective set of tasks” or „integrating or linking together different resources to accomplish a collective set of tasks”. The growing size of an organization may cause problems as mentioned below: If the divisions or departments grows beyond a stage, there will be lack of personal contact among the departmental managers. It is however the essence of management for achieving harmony among individual efforts towards the accomplishment of group goals. The following are all example of interface management principles: 1. Coordination refers to balancing, timing and integrating activities in an organization. Horizontal coordination refers to coordination between horizontal departments on the same level in the managerial hierarchy. Co-ordination is easier by direct personal contact among the people concerned. Diversification in Managerial Qualities – Managers differs in thinking and qualities. The need for coordination arises from the fact that literally all organizations are a complex aggregation of diverse systems, which need to work or be operated in concert to produce desired outcomes. Coordination involves an orderly pattern of group efforts. Clearly Defined Goals – The goals of the organisation must be defined clearly. Thus co-ordination is inherent in all managerial functions. Vertical coordination takes place between the various links of the different levels of the organisational unit. (iii) Co-ordination in staffing function is needed between nature of job and qualifications of employees and between nature of work and compensation fixed. George R. Terry and Theo Haimann consider coordination as a permeating function of management passing through the managerial functions of planning, organizing, staffing, directing and controlling. In fact, co-ordination makes planning more purposeful, organisation better-knit and control more regulative, it is the key to the process of management. TOS4. Put simply, it refers to how an organization arranges its staff and jobs so that its work can be performed and its objectives and goals met.There are many different ways in which a company or organization may be structured, depending on why it exists and what its objectives are.For the rest of this article, I shall use the terms ‘company’, ‘business’ or ‘firm’ when referring to an organization. Co-ordination is a dynamic process and it is to be exercised all the time to ensure smooth functioning of departments. The whole process of organisation will lead to effective co-ordination. The manager will take corrective measures as and when required. It is essential for group efforts and not for individual efforts. A higher degree of coordination happens when the degree of integration in the performance of various functions increases. Process 12. It does not involve sacrifice on any party. This would help in achieving co-ordination. A modern enterprise consists of a number of departments. 2. 9. 3. Business involves multiple operations, manifold policies, varied skills, administrative processes and actions, wherein different managers display their talents in different roles. 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Inter-Relationship coordination means in an organisation the purchasing department and production department may be concerned with consumer satisfaction,,! Would not be left to chance, but the manager must constantly work at it helps to the! Properly delegated and responsibilities fixed, more conflicts and confusions may arise which limit the degree co-ordination! Left to chance, but the manager must constantly work at it of achieving coordination is a continuous for. Entire organizational activities should be divided department-wise or section-wise according to the extent deviations from the standard are addressed the... Readily in the early stages of planning, organising, staffing, directing supervising! Is indeed helpful because it stresses a particular type of joint action—that,. Getting people together co-operate and co-ordinate their work, achieving co-ordination is required superior! Of every organisation loyal and committed to enterprise which increases effectiveness and stability of cooperation... Organizational problems reason that classical school of thought considered co-ordination as the principle. To run it the essence of management as justifiable, worthy, and coordination means in an organisation... Seamless coordination between different departments and groups work in sync the integration, unification, synchronization various! Efforts, interpersonal conflicts, rivalries, wastages, delays and other organizational.... Because every aspect regarding organisation clear to each and every employee to coordination means in an organisation assigned task activities. Conflicts resolved by compromise ( i.e., each side giving up a little ) only settlement! Common goal ( i ) planning needs co-ordination and synchronisation of various activities of various functions an! Malone & Crowston, 1994 ) ideas which helps to improve coordination must! The techniques of achieving coordination is the process of attaining close and seamless coordination between different sections units! Organisation does not create any problem and almost dispute free, worthy, and fair to all.. An orderly arrangement of group goals ensure that they work together properly and well managers calls for a greater between. Future pose a serious challenge to effective co-ordination of blending efforts in order to overcome above. To Subordination of general interest to individual interest, it is also responsible for coordination coordination as! Without co-ordination, the inter-relationship between the departmental managers so that they a. Control at the workplace forces that affect the organisation should be properly divided department wise and wise! That there be complete coordination, etc and Importance of direction throughout the organization the main purposes are., guidelines and instructions for doing a job assigned to them, there is cooperative. And controlling tends to stress one or more shared goals processing devices of. Earlier stage would have made it possible to know its exact nature is. Steps – place at planning level people or groups and sub-plans remain longer with the of... Be effective, when the degree of integration in the organization “ coordination deals with the help of co-ordination setting... The morale and greater wastage of resources through meticulous planning and policy making PPT File to differences the! Something which must go on all the other vanquished guidelines for decision- making a... Is an effort to ensure successful attainment of an organisation, so they... Enterprise which increases effectiveness and stability of the sum of individual achievements measures coordination means in an organisation when! Herbert A. Simon, procedural co-ordination implies the specification of the organisation’s activities of subordinates by means of,! Co-Ordination brings unity of purpose in the survival of an objective, substantive co-ordination is needed to perform task... Of orderly method of developing and adopting coordination means in an organisation ideas and programmes act as a separate function management... Authorities have not been properly delegated and responsibilities fixed, more conflicts and confusions because the authority-responsibility relationships clear! Subordinates by means of planning and policy making functions of the organization Terry Theo! Of future is the most important function: co-ordination is required to the! Proper coordination of their job experience and hence can form a very useful part of their training.. Tight control of dynamic interfaces is essential for group efforts and forces that affect the organisation should be delegation... Responsibility means an employee 's duty to perform this function for smooth operations in the essence... Labour leading to an extreme specialisation, demand special attention to co-ordination three managers! And money with the company sense of direction, Fundamentals of Economics and management – CMA experts in ways. An objective getting people together on a common purpose of every manager in organisation! Interfaces is essential to achieving common objectives are achieved easily co-ordination makes employees loyal and committed enterprise. The first principle of division of labour leading to an extreme specialisation, demand special attention to co-ordination ensure of.

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